Corporate Secretary/ Administrator [ECS:18611AM]

Corporate Secretary/ Administrator

Position: Full time.

Location: Hong Kong

Due to expansion of our services, Eltoma Corporate Services are currently seeking to recruit a Corporate Secretary/Administrator. A successful candidate will be responsible for providing corporate services and administration support throughout the company.

Professional & Personal Opportunities:

  • Being a part of an international team of professionals.
  • A compensation package will consists of a fixed element and access to ECS sponsored programs.
  • ECS corporate culture is to encourage continuous professional and personal development. In-house training is regularly provided on recruitment, international taxation, corporate law, international trust and funds, etc. Training is conducted by an experienced professional staff of Eltoma Corporate Services from various overseas offices of ECS.
  • Fast professional and career development opportunities based on personal qualities, commitments and contribution.
  • Personal performance is assessed via KPIs. A regular appraisal is conducted on a 6 months basis.


Job Description
:

  • Working with the Hong Kong Companies Registry
    • Incorporation of new Hong Kong companies.
    • Filing of all necessary documents, statements, notifications of changes and updates with the Companies Registry
    • Filing of Annual Returns.
    • Filing of Amendments of M&AA, etc.

• Liaison with the Hong Kong Labour Department on clients’ matters.

• Liaison with Hong Kong Inland Revenue Department on clients’ matters under supervision and guidance of Eltoma Corporate Servicers’ Tax Manager.

• Liaison with local authorities, lawyers and public notary for legalisation of documents for clients.

• Managing affairs with international and local couriers by preparing, sending or receiving packages, reconciling and approving courier invoices, etc.

• Build strong client relationships, delivering high standards of customer service.

• Assist with client enquiries, maintaining a good client rapport whilst informing clients of any new products and upholding a positive corporate image.

• Completion of internal handover procedures for both new and existing clients.

• Maintaining a high level of company customer service standards.

• Ensure KYC/DD procedures and compliance regulations are adhered to.

• Managing and assisting opening of bank accounts for clients in Hong Kong:

  • Arranging appointments with Hong Kong banks for a bank account opening.
  • Assisting with the preparation of the documentation for opening of a bank account.
  • Providing banks with the required documents and forms.
  • Accompany clients to the banks for a bank account opening and assisting clients during a bank interview.
  • Following up with clients and/or banks in order to complete a bank account opening procedure.

• Preparation of corporate documents for companies from various jurisdictions, for example Minutes of Company Directors/Company/Shareholders meetings, resolutions, changes in a company structure, etc.

• Monitoring compliance deadlines for Hong Kong companies under Eltoma Corporate Services management.

• Coordination of activities of overseas offices of Eltoma Corporate Services to service clients.

• Updating corporate document flow in Sage Secretarial.

• Keeping timesheet records in Sage Practice Solution.

• Be responsible for organising and managing document flow, administrative tasks, etc. at the Hong Kong office under supervision and guidance of the Office Manager.

• Be responsible for the Hong Kong office when the Office managers is out of Hong Kong.



Requirements:

 

  • Minimum 3 years of experience as Company Administrator with a local Corporate Service Provider.
  • Working Knowledge of New Companies Ordinance (Cap. 622).
  • Prior experience working with the Hong Kong Companies Registry.
  • Previous corporate administration experience will be an advantage (sound knowledge of corporate incorporation documents in various jurisdictions).
  • University Degree in a Law or business related subject.
  • Previous experience of a legal environment will be considered an advantage.
  • Professional qualification in the field of Company Secretarial work is preferred however not essential.
  • Pro-active with strong organisational skills.
  • Excellent interpersonal skills and ability to work as a part of a team.
  • Strong command of fluent written and spoken English, with an additional language as advantage.
  •  Pro-active individual with strong organisational skills.
  • Excellent interpersonal skills with the ability to work as part of a team.
  • Excellent communication skills, highly motivated individual with a positive working attitude.
  • Professional and confident.
  • Hong Kong nationals or PR only. We can only consider strong foreign candidates for the position whose profile perfectly matches the advertised position.

Terms:

  • A shortlist of candidates will be required to complete an assignment during the final interview to assess competency in the essential languages stated.
  • The successful candidate will receive a competitive salary according to experience and qualifications.
  • All candidates are encouraged to register on www.eltoma-recruitment.com in order to receive regular updates on vacancies available at Eltoma Corporate Services and its clients.
  • To submit your application, please apply via our recruitment website, see below.

Please clearly state your gross salary expectation.

All applications will be treated with strict confidentiality.


 

To apply, please Click here establish a candidate account, upload your CV, select browse jobs and submit your resume for the position of interested.

Terms:

  • A shortlist of candidates will be required to complete an assignment during the final interview to assess competency in English.
  • The successful candidate will receive a competitive salary according to experience and qualifications.
  • All candidates are encouraged to register on www.eltoma-recruitment.com in order to receive regular updates on vacancies available at Eltoma Corporate Services and its clients

Please clearly state your gross salary expectation.

All applications will be treated with strict confidentiality.

Eltoma Corporate Services (ECS) is a successful business with diversified activities. Please refer to the following web site to learn more about ECS business dimensions:

  1. http://eltoma-global.com/
  2. http://eltoma-recruitment.com/
  3. http://eltoma-training.com/
  4. http://eltoma-it.com/

You can submit your resume online via our recruitment website